Public Records Requests
Per Arizona Revised Statutes A.R.S. § 39-121 Resolution 4994 dated 7/5/2016, public records and other matters in the custody of any officer shall be open to inspection by any person at all times during office hours.
How do I request a public record?
Request for inspection or copies of public records shall be made by filling out a City of Casa Grande Request for Public Records form (Download the fillable form in PDF format or Word format.) If applicable, you may also be required to complete the HIPPA Release Form.
You may return the form via:
Mail: City of Casa Grande
Attn: City Clerk
510 E. Florence Blvd.
Casa Grande, AZ 85122
What is the purpose of a Public Records Request Form?
A Public Records Request Form aids the employee and the requestor by clarifying precisely what information is being requested, as well as documenting what the requestor inspected or received from the City in return.
Are all records public records?
Although most information the City of Casa Grande maintains is public and therefore subject to disclosure, some information is considered to be confidential. As custodians of confidential information, the City of Casa Grande is obligated to protect such things as:
- Social security numbers
- Dates of birth
- The identity of undercover police officers
- Medical records
Additional information may be considered confidential and protected from disclosure depending upon the specific information requested and the circumstances surrounding the request.
How long will it take to receive a response?
As a rule, the City of Casa Grande responds to all requests for information as quickly as possible. However, it may not always be possible to fill requests for public records right away because records need to be reviewed first to see if they contain confidential information. Despite this, the City of Casa Grande strives to respond to public records requests within 5 working days. However, if the request is very large in scope, spans multiple departments or requires additional preparation or review, it may require more time to process. If so, it will take more than 5 days.
Are public records free?
There is no charge to review public records at the municipal facility where they are stored. However, there is a fee for photocopies, audio cd’s, videos, photos and other items. Visit the City’s Consolidated Fee Schedule & Rate Schedule- Page 2 (Effective September 1, 2016).
Payment is due when the items are received. The City of Casa Grande accepts payments in forms of cash, check, money order, debit and credit card (Visa/MasterCard only).
Who can I call if I have questions or need additional information?
For more information regarding public records requests, please contact:
520-421-8600 Ext. 1120
520-421-8600 Ext. 1100
Who do I contact for Media Inquiries?
For all Media Inquiries- contact Kayla Fulmer, Public Information Officer at 520-421-8600 Ext. 2530.