CG CARES2021-01-13T17:05:06-07:00

City of Casa Grande Cares Program

Casa Grande CARES financially assists local (City) businesses and federally recognized non-profits that have been negatively impacted by the COVID-19 Pandemic. Businesses and non-profits that have experienced a loss of 25% revenue or more are highly encouraged to apply. 

This program provides a one-time reimbursement of up to $20,000 to qualifying applicants for rent, mortgage, utility expenses, extension of property (restaurants only), and/or the purchase of personal protective equipment for a three-month period. Qualifying expense periods are either September-October-November 2020 or October-November-December 2020. The City of Casa Grande will be accepting applications from January 12, 2021, through February 11, 2021 (4:00 p.m. – MST). Funding will be awarded on a first-come, first-served basis to qualifying small businesses or federally designated non-profits supporting new COVID-19 programming in 2020. Applicants are encouraged to apply early. Priority will be given to businesses, and federally designated non-profits who have received no prior CARES assistance from the City. 

NOTE: Applicants that received previous City-based CARES assistance are only eligible up to a $20,000 cap and will have lower priority based on the number of applications. 

To qualify, applicants must be located at a physical, commercial address within the City of Casa Grande boundaries. Individual Arizona franchised businesses may also be eligible if the applicant location is within the City and the individual franchise location is not owned by a national chain or out-of-state corporation. 

Applicants may download and submit an application or pick one up from the lobby receptionist located in City Hall. When submitting, please remember to attach all supporting documentation to the application. If mailing, please use a sealed envelope to safeguard personal information. Once received, the City will exercise reasonable care when processing to protect your information. All applications will be considered on a first-come, first-served basis. 

The application is intended to provide the City with basic eligibility information that will be processed and verified to assist as quickly as possible. Follow-up information or clarification of incomplete data may be necessary. The City reserves the right and sole discretion to limit or discontinue funding at any time to any applicant. 

Paper applications and supporting documents can be mailed to:

Casa Grande CARES
Business Assistance Program
c/o: Mackenzie Letcher
510 E. Florence Blvd.
Casa Grande, AZ 85122

Scanned/Digital documents can be emailed to:
Mackenzie_Letcher@casagrandeaz.gov

Frequently Asked Questions

The following information may assist applicants when applying for financial assistance through Casa Grande CARES. If you have specific questions not answered below or need additional assistance, please contact Mackenzie Letcher at Mackenzie_Letcher@casagrandeaz.gov or (520) 421-8600, ext 1251.

Who is eligible for the Assistance Program?2021-01-11T10:45:23-07:00

This program is intended to assist businesses and federally recognized non-profits operating in the (City) of Casa Grande that suffered negative impacts of at least 25% and business interruptions due to required closures or limited/reduced service hours.

When is the deadline for applications?2021-01-11T10:46:25-07:00

The application submission deadline is Thursday, February 11, 2021 at 4:00 p.m. (MST). The application must be submitted to the City by that time or the application will be considered incomplete. Technological or other submission difficulties will not be accepted as an excuse.

How do I know if my entity is within City boundaries?2020-08-11T14:10:35-07:00

You may contact Mackenzie Letcher at Mackenzie_Letcher@casagrandeaz.gov or (520) 421-8600, ext 1251.

How much financial assistance can I expect to receive from the program?2021-01-11T10:59:26-07:00

Each approved entity will be eligible for reimbursement of up to $20,000 for qualified and approved expenses.

NOTE: Applicants that received previous City-based CARES assistance are only eligible up to a $20,000 cap and will have lower priority based on the number of applications.

Is this a loan?2020-08-11T14:15:57-07:00

No. This is a one-time reimbursement for qualified expenses.

What if I don’t have an Employer Identification Number (EIN)?2020-08-11T14:17:46-07:00

In Arizona, sole proprietors with no employees can use their social security number as an EIN.

What are considered qualifying expenses for this program?2021-01-11T10:55:21-07:00

This program provides reimbursement for rent, mortgage and/or utilities, equipment purchased to extend outdoor dining areas and personal protective equipment for either the 3-month period of September-October-November 2020 or October-November-December 2020 or new programs established in this 3-month period by non-profit organizations for the purpose of assisting the community during the COVID-19 pandemic.

What is considered a utility?2021-01-11T10:56:47-07:00

For the purpose of this program, a utility can be electric, gas, water, telephone, trash, sewer, internet, etc. A bill is required documentation that must be submitted for each utility, for each month, for which you are seeking assistance. The utilities must have been used for operations at the permanent address and cannot be from personal utility accounts of the business owner.

What qualifies as equipment purchased to extend outdoor dining areas?2021-01-11T11:06:59-07:00
  • Physical Barriers for separation and social distancing.
  • This list of items may be updated by the City as the program continues.
What is considered personal protective equipment (PPE)?2021-01-11T11:11:17-07:00

For the purpose of this program, qualifying PPE will include:

  • Provision of personal protective equipment (including respirator masks, general face masks, and gloves) for employees and customers and the implementation of policies and practices that require employees and customers to wear a respirator and/or general face masks.
  • The installation and maintenance of any physical barriers such as Plexiglass shields, booths, or other barriers designed to limit exposure of customers and employees from droplets and/or aerosols.
  • Creation of signage and programs designed to allow for delivery of goods or curbside pickup of goods, along with the dedication of parking areas for such purposes.
  • Installation and maintenance of additional hand sanitizer stations.

NOTE: If you are applying for PPE reimbursement only you do not need to provide documentation demonstrating a loss of 25% revenue or more, just receipts and an itemized summary of PPE purchases with a total dollar amount.

I am having problems completing the application. Who can help me?2020-08-11T14:24:27-07:00

Additional assistance may be provided by contacting Mackenzie Letcher at Mackenzie_Letcher@casagrandeaz.gov or (520) 421-8600, ext 1251, Monday-Friday between 8 a.m. and 5 p.m.

I require a special accommodation to complete my application. Who do I call?2020-08-11T14:25:31-07:00

If you require special accommodations, please call Mackenzie Letcher at (520) 421-8600, ext 1251, Monday-Friday between 8 a.m. and 5 p.m.

Where can I pick up a copy of the application?2021-01-12T12:02:02-07:00

You can pick up a physical copy of the application from the lobby receptionist located in City Hall:

Casa Grande City Hall
510 E. Florence Blvd.
Casa Grande, AZ 85122

What documentation will I need to provide?2021-01-11T11:18:20-07:00
  • A completed and signed W-9. If you don’t have one, you can find this simple form at the Internal Revenue Service (IRS) website: https://www.irs.gov/pub/irs-pdf/fw9.pdf.
  • If you are a nationally recognized charity you must provide your “IRS Letter of Determination.”
  • Documentation demonstrating a loss of revenue of 25% or more.
  • If requesting commercial mortgage assistance, you must provide a bill or statement dated after September 1, 2020, evidencing your mortgage payment amount.
  • If requesting rental assistance, you must provide a bill or statement dated after September 1, 2020, evidencing your monthly rental amount or a copy of the current lease.
  • If requesting assistance for utilities, you must provide a copy of a bill dated after September 1, 2020, for each utility (electric, gas, water, telephone, trash, internet, etc.) for each month.
  • If requesting assistance for PPE purchases, you must provide a copy of a bill or statement(s) dated after September 1, 2020.
  • If your paperwork does not include at least two pieces of documentation that verify a City business address, you must include additional documentation that matches the business address listed on the application. In this case, other acceptable forms of documentation include but are not limited to business licenses, articles of incorporation or other proof from the Arizona Corporation Commission, last submitted tax return or recent supplier invoices, or IRS letter of determination for non-profits.
  • Applicants who do not provide all the required documentation will be declined and will have to submit a new application by the deadline of February 11, 2021.
I own multiple businesses. Can I apply for assistance more than once?2020-08-11T14:32:24-07:00

If you have multiple eligible businesses that are separate legal entities and have separate commercial addresses in the City, you may submit a separate application for each business. Each location will require a separate application and supporting documentation to be submitted for consideration.

If I am not eligible for this program, what other resources are available?2020-08-12T16:11:26-07:00

Information on additional resources that are available for businesses can be found on our Small Business Resource page.

I received funding assistance from the City – Can I submit a second application for this program?2021-01-11T11:23:56-07:00

Returning businesses and non-profit organizations that meet the eligibility requirements may apply for the program. If your business or non-profit received prior funding through the CG Cares or PPE reimbursement program the Reimbursement TOTAL awarded may not exceed $20,000.

What other businesses are not eligible for the program?2021-01-11T11:27:24-07:00

Specific types of businesses not eligible for program participation are:

  • Corporate-owned/operated franchises that are not licensed to exclusive Arizona-headquartered franchises.
  • Publicly-held companies.
  • Real estate investment firms, brokers, companies.
  • Construction, homebuilders, contractors.
  • Firms involved in speculative activities that develop profits from fluctuations in price rather than the normal course of trade. This includes wildcatting for oil or dealing in commodities and futures when not part of regular business activities.
  • Dealers of rare coins and stamps.
  • Firms involved in lending activities such as banks, credit unions, check cashing, finance companies, leasing companies, payday loan companies, insurance companies, pawnshops, and any other firm whose stock in trade is money.
  • Pyramid sales plans where a participant’s primary incentive is based on the sales made by an ever-increasing number of participants. Such products as cosmetics, household goods, and other soft goods lend themselves to this type of business.
  • Firms engaged in illegal activities including the production, servicing, or distribution of otherwise legal products that are used in connection with illegal activity such as selling drug paraphernalia or operating a motel that permits illegal prostitution.
  • Principal or owner of the business has been convicted of a felony or is under indictment.
  • Businesses engaged in the growth, harvest, storage, transport, distribution, use or otherwise providing cannabis for medical or recreational purposes including a cultivation facility, dispensary, and infusion facility.
  • Any business owned, in whole or part, by a City official or employee who, in their official capacity, participates in the oversight, development, or implementation of the Business Assistance Program. This exclusion also includes any business owned by a relative of such public officer or employee. (A.R.S § 38502(9).
  • Companies with legal actions against or from the City including code enforcement, trash, or sewer liens.
  • Businesses that do not possess a 2020 City Transaction Privilege License.
  • Businesses who are arrears in their City Account.
  • This list of ineligible businesses may be updated by the City as the program continues.
What is considered a good example of a loss of 25% revenue or more?2021-01-13T17:06:28-07:00

Please take a look at the provided PDF as an example of an adequate representation of profit & loss.

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