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City Clerk

City Clerk 2018-06-11T08:29:17+00:00

City Clerk

The City Clerk’s Office acts as an information center that provides information to staff and the public on current and historical events of the City of Casa Grande and ensures posting and publication requirements as required by Arizona State Statutes and City Charter.

City Clerk’s Mission Statement

The mission of the City Clerk’s office is to provide quality services to internal and external customers in areas relating to research elections, board appointments, contracts, community arts, and the Public Safety Retirement System.

City of Casa Grande Bids/ RFPs/ RFQs

Note: It is the bidder’s responsibility to ensure that the most complete and current version of the bid or contract document has been downloaded or otherwise obtained, including any addendum.  Incomplete bids will be rejected.

Public Notices

Airport Advisory Meeting

June 26 @ 6:00 pm

City Council Regular Meeting

August 6 @ 7:00 pm - 8:30 pm

Public Records Requests

Per Arizona Revised Statutes A.R.S. § 39-121 Resolution 4994 dated July 5, 2016, public records and other matters in the custody of any officer shall be open to inspection by any person at all times during office hours.

Although most information the City of Casa Grande maintains is public and therefore subject to disclosure, some information is considered to be confidential. As custodians of confidential information, the City of Casa Grande is obligated to protect such things as:

  • Social security numbers
  • Dates of birth
  • The identity of undercover police officers
  • Medical records

Additional information may be considered confidential and protected from disclosure depending upon the specific information requested and the circumstances surrounding the request.

Click here to fill out a Public Records Request Form.

How do I find my polling place? 2018-03-19T16:19:19+00:00

A map to the voter/district boundaries map in Pinal County can be found here.

What if I miss a Campaign Finance filing deadline? 2017-12-19T10:03:23+00:00

The committee is liable for a late penalty of $10.00 for each day the filing is late during the first 15 days after the deadline and $25 for each subsequent day that the filing is late. Penalties accrue until the late report is filed.

What are the Campaign Finance Filing Deadlines and Reporting Periods for Candidate Committees? 2017-12-19T10:03:17+00:00

A.R.S. § 16-927. Campaign finance reporting period

Reporting Period Report Due
4th Quarter: _______ – December 31, 2017 January 1, 2018 – January 15, 2017
1st Quarter: January 1, 2018 – March 31, 2018 April 1, 2018 – April 15, 2018
2nd Quarter: April 1, 2018 – June 30, 2018 July 1, 2018 – July 15, 2018
Pre-Primary Election : July 1, 2018 – August 11, 2018 August 12, 2018 – August 18, 2018
Post-Primary Election : August 12, 2018 – September 30, 2018 October 1, 2018 – October 15, 2018
Pre-General Election: October 1, 2018 – October 20, 2018 October 21, 2018 – October 27, 2018
Post-General Election: October 21, 2018 – December 31, 2018 January 1, 2019 – January 15, 2019

What type of Candidate Committee/Campaign Finance forms do I need to file? 2017-12-19T10:03:12+00:00

To register a new candidate committee, file a Statement of Organization within 10 days after qualifying as a candidate committee. A candidate qualifies as a Candidate Committee if the candidate receives contributions or makes expenditures, in any combination, of at least $1,100 in connection with that candidacy.

Campaign finance reports must be filed in accordance with campaign finance laws as long as the candidate committee is active. All committees are subject to late filing penalties. Once a Committee Termination Statement is filed, campaign finance reports are no longer required to be filed.

What are the current campaign contribution limits? 2017-12-19T10:03:05+00:00

In 2017, contribution limits increased and an individual, partnership or political action committee may give $6,350 to a local candidate.

Where can I find information on Candidate Committees and Campaign Finance? 2018-05-01T08:33:45+00:00
What is the Permanent Early Voting List (PEVL)? 2017-12-19T10:02:52+00:00

Registered voters may place their name on the Permanent Early Voting List (PEVL). An early ballot will automatically be mailed to voters on the PEVL approximately 27 days prior to the City’s August and November elections. For further information, please contact the Pinal County Recorder’s Office at 520-866-6830, or visit the website at http://www.pinalcountyaz.gov/recorder/Pages/home.aspx

Who conducts voter registration and early voting for City of Casa Grande elections? 2017-12-19T10:02:47+00:00

Voter registration and early voting are conducted by the Pinal County Recorder’s Office. For further information, please contact the Pinal County Recorder’s Office at 520-866-6830 or online at http://www.pinalcountyaz.gov/recorder/Pages/home.aspx or email recorder@pinalcountyaz.gov. Individuals can also register to vote or update existing registration online at  https://servicearizona.com/webapp/evoter/register?execution=e1s1

When does early voting begin? 2017-12-19T10:02:38+00:00

August 1, 2018 – first day that early ballots are mailed for the Primary Election. October 10, 2018 – first day that early ballots are mailed for the General Election.

What are the deadlines for voter registration? 2017-12-19T10:02:33+00:00

July 30, 2018 – last day to register to vote in the Primary Election. October 8, 2018 – last day to register to vote in the General Election.

What candidate paperwork must be filed at the same time? 2017-12-19T10:02:28+00:00
  • Nomination Papers
  • Nomination Petitions
  • Financial Disclosure Statement
What is the last date that individuals can file candidate paperwork? 2017-12-19T10:02:23+00:00

May 30, 2018 at 5:00 p.m. in the City Clerk’s Office, 510 East Florence Blvd., Casa Grande Arizona.

What is the first date that individuals can file candidate paperwork? 2017-12-19T10:02:11+00:00

April 30, 2018, at 8:00 a.m. in the City Clerk’s Office, 510 East Florence Blvd., Casa Grande, Arizona.

When will candidate information and forms be available? 2017-12-19T10:02:02+00:00

Complete candidate packets will be made available in March 2018, online at casagrandeaz.gov and in hardcopy upon request in the City Clerk’s Office, 510 East Florence Blvd., Casa Grande, Arizona. Individuals who have filed a Candidate Committee Statement of Organization for the 2018 election cycle will be notified by email once the complete candidate packets are available.

How many signatures are required on the nomination petitions? 2017-12-19T10:01:52+00:00

At least 277 and not more than 553 signatures of qualified registered voters of the City of Casa Grande.

What are the qualifications to seek the position of Council Members? 2017-12-19T10:01:43+00:00
  • 21 years of age or older at the time of filing nomination papers
  • Qualified registered voter of the City of Casa Grande at the time of filing nomination papers
  • Resident of the City of Casa Grande for three years next preceding the date of the election
  • Able to speak, write and read the English language
  • A person convicted of a felony cannot serve as a Council Member until he has been restored his civil rights
  • City employees are not eligible to stand for election or serve as a Council Members
What are the qualifications to seek the position of Mayor? 2017-12-19T10:01:35+00:00
  • 25 years of age or older at the time of filing nomination papers
  • Qualified registered voter of the City of Casa Grande at the time of filing nomination papers
  • Resident of the City of Casa Grande for three years next preceding the date of the election
  • Able to speak, write and read the English language
  • A person convicted of a felony cannot serve as a Mayor until he has been restored his civil rights
  • City employees are not eligible to stand for election or serve as Mayor
What is the salary for the Mayor and Council Members? 2017-12-19T10:01:28+00:00

Mayor: $1,166 per month

Council Members: $540.00 per month

When does the term of office begin for the Mayor and Council Members? 2017-12-19T10:01:21+00:00

At 7:00 p.m. on the first regular meeting during the month next following the general election, which will be December 3, 2018.

What offices are to be filled? 2017-12-19T10:01:13+00:00

One (1) Mayoral seat

Three (3) City Council seats

What are the 2018 Candidate Election dates? 2017-12-19T10:01:05+00:00

Primary – August 28, 2018

General – November 6, 2018

Who can I call if I have questions or need additional information? 2017-07-14T23:26:18+00:00

For more information regarding public records requests, please contact:

Mayra Salamanca
520-421-8600 Ext. 1120
Mayra_Salamanca@casagrandeaz.gov

Anna Guerra
520-421-8600 Ext. 1100
AGuerra@casagrandeaz.gov

Are public records free? 2017-08-21T17:47:36+00:00

There is no charge to review public records at the municipal facility where they are stored. However, there is a fee for photocopies, audio cd’s, videos, photos and other items. Visit the City’s Fee Schedule.

Payment is due when the items are received.  The City of Casa Grande accepts payments in forms of cash, check, money order, debit and credit card (Visa/MasterCard only).

How long will it take to receive a response concerning public records? 2017-07-14T23:25:13+00:00

As a rule, the City of Casa Grande responds to all requests for information as quickly as possible. However, it may not always be possible to fill requests for public records right away because records need to be reviewed first to see if they contain confidential information. Despite this, the City of Casa Grande strives to respond to public records requests within 5 working days. However, if the request is very large in scope, spans multiple departments or requires additional preparation or review, it may require more time to process. If so, it will take more than 5 days.

Are all records public records? 2017-07-14T23:24:32+00:00

Although most information the City of Casa Grande maintains is public and therefore subject to disclosure, some information is considered to be confidential. As custodians of confidential information, the City of Casa Grande is obligated to protect such things as:

  • Social security numbers
  • Dates of birth
  • The identity of undercover police officers
  • Medical records

Additional information may be considered confidential and protected from disclosure depending upon the specific information requested and the circumstances surrounding the request.

What is the purpose of a Public Records Request Form? 2017-07-14T23:24:08+00:00

A Public Records Request Form aids the employee and the requestor by clarifying precisely what information is being requested, as well as documenting what the requestor inspected or received from the City in return.

How do I request a public record? 2017-07-14T23:23:47+00:00

Request for inspection or copies of public records shall be made by filling out a City of Casa Grande Request for Public Records form (Download the fillable form in PDF format or Word format.)  You may return the form via:

Mail:    City of Casa Grande
Attn: City Clerk
510 E. Florence Blvd.
Casa Grande, AZ 85122
Fax:    520-421-8602
E-mail: Mayra_Salamanca@casagrandeaz.gov

Can I receive email notifications of open bids, RFQs, and RFPs? 2017-07-05T18:27:42+00:00

Yes! Complete this vendor registration form to receive email notification of open bids, RFQs, and RFPs with the City of Casa Grande!

Where can I find the paperwork to run for Mayor or Councilmember? 2018-03-19T16:15:23+00:00

Candidates seeking election for municipal office will file nomination petitions with the City Clerk’s Office. The nonpartisan candidate petition is provided here. It is your responsibility to verify the correct form utilized in the jurisdiction in which you are seeking a nomination. Additional relevant forms for campaign committees can be found on the City Elections page. All other questions about running for local office should be directed towards the City Clerk’s Office at (520) 421-8600.

Where can I go to make a public records request? 2017-08-21T17:45:12+00:00

The Casa Grande City Clerk can provide information concerning the City’s public records program and formal requests for public records should be directed to the City Clerk. Request for inspection or copies of public records shall be made by filling out a City of Casa Grande Request for Public Records form. Forms should be submitted to the City Clerk’s office by email, fax, or mail.

What are the requirements to run for local political office? 2017-07-03T23:58:58+00:00

The Mayor and Councilmembers shall be qualified electors of the city and shall hold no other public office for which they receive compensation except that of a notary public or member of the National Guard or naval or military reserve. Candidates must have resided in the city for three years next preceding the date of such election or appointment. If the Mayor or a Councilmember shall cease to possess any of these qualifications or shall be convicted of a crime involving moral turpitude, that office shall immediately become vacant.

City employees are not eligible to stand for election or serve as Mayor or as members of the City Council.

Candidates for Mayor must be 25 years of age or older, and candidates for Councilmember must be 21 years of age or older.

City Clerk News and Updates

Vendor Registration Form

City Clerk Director
Gloria Leija

510 E. Florence Blvd.
Casa Grande, AZ 85122

(520) 421-8608

cityclerk@casagrandeaz.gov

To find more contact info, visit the Directory Page.

Monday – Friday
8:00 am – 5:00 pm

City Council Study Session

June 18 @ 5:30 pm - 7:00 pm

City Council Regular Meeting

June 18 @ 7:00 pm - 8:30 pm

Open House on Roadway Improvements

June 20 @ 12:00 pm - 3:00 pm